Easy-to-use but powerful volunteer management software
Volunteeria gives organisations one clear place to manage volunteers, onboarding, tasks, messaging, skills, policies, agreements, insights and more - with a staff dashboard and a connected volunteer portal included.
Move beyond spreadsheets, WhatsApp threads and scattered admin. Volunteeria gives you a clearer way to manage volunteers without the unnecessary cost, complexity and stress of overly complicated software.
Better for volunteers, not just easier for staff.
Volunteers can see tasks, update details, message staff, sign agreements, upload documents, and stay connected through a simple mobile-friendly portal. Less confusion for them, less chasing for you.
Replace scattered spreadsheets, email threads and WhatsApp messages with one connected system.
Clear workflows and a calmer interface for busy teams.
Keep records, onboarding, tasks and messages connected.
A stronger fit for charities that care about accessibility, trust and volunteer experience.
Everything you need, without the clutter.
A full volunteer management toolkit at a price smaller organisations can actually afford.
Staff Dashboard
A proper command centre for coordinators. Manage volunteers, create tasks, send messages and track compliance in one place.
Volunteer Portal
Your volunteers get their own clean, mobile-friendly space to view tasks, update profiles, read organisation policies, sign agreements, upload certificates and message staff - no training required.
Volunteer CRM
Rich profiles with skills, availability, location, certifications and custom fields. Find the right person for every task in seconds.
Onboarding, Policies & Digital Agreements
Build reusable checklists and track every volunteer's progress. Upload key policies, codes of conduct and documents for volunteers to read and access from their portal. Collect digital signatures on waivers and registration forms. Volunteers complete steps themselves - or staff can tick items off on their behalf when a step was done in person or on paper.
Smart Volunteer Matching
Suggests suitable people for every task based on skills, availability and location. Staff stay in control of every decision.
Compliance, Safeguarding and Audit Trails
Keep important volunteer records organised, including agreements, onboarding progress, First Aid, background checks, document uploads, expiry dates and audit trails. Full activity history helps you see what changed, when it changed, and who changed it.
Volunteer Insights
Understand your volunteer base at a glance. Track engagement levels, participation trends, skills coverage, availability patterns and certification status across your whole programme.
Smart Messaging & Nudges
Staff and volunteers message each other directly inside the platform. Automated nudges remind volunteers about expiring certificates or incomplete profiles. You can also designate a Safeguarding Lead that volunteers can contact privately.
Full Data Export & Custom Fields
Build unlimited custom fields to capture the data your organisation actually needs. Export volunteers, tasks and records to CSV at any time. Your data is always yours.
Project & Fund Tracking
Create projects to group related tasks together - complete with fund names, grant details and descriptions. Instantly see which tasks belong to which initiative, filter by project, and generate reports that show funders exactly what their volunteers have achieved.
Task Management
Create tasks with priorities, due dates, locations and objectives. Assign volunteers directly or open tasks for applications. Track progress, log hours, and keep everyone aligned on what needs doing.
Open Task Applications
Let volunteers browse and apply for tasks that interest them. Review applications with messages, approve or decline with a click, and set limits on how many extra volunteers can join.
Access for Every Volunteer New
Not everyone has an email address. Volunteers without one still get their own portal - they sign in securely with their volunteer code and date of birth, and you can print a postal invite letter with their code. Nobody gets left behind.
Document Library New
Collect and manage volunteer documents in one place - First Aid and DBS certificates, references, signed forms and more. Volunteers upload straight from their phone, staff verify with one click, and files can be replaced or removed anytime, always kept in sync.
Assign Volunteers to Staff New
Running a bigger team? Admins can assign specific volunteers to specific coordinators, so each staff member manages and messages only their own group - keeping things focused and appropriately private. Optional and off by default, and admins always keep the full picture.
Search Anything, Instantly New
One search box at the top of every page - for staff and volunteers. Type a volunteer's name, a task, or just what you want to do ("add task") and go straight there. It forgives typos, and only ever shows what that person is allowed to see.
Skills That Tidy Themselves New
Volunteers write skills their own way - "football", "soccer", even "fotball". Volunteeria recognises they mean the same thing and groups them, so searching for one finds them all. Volunteers can also pick from skills their colleagues already use, and nobody's own wording is ever overwritten.
Help on Every Single Page
Every page - staff and volunteer - has a help button in the corner that explains exactly what that screen does and how to use it, in plain English. There's also a complete written manual covering every feature end to end. Nobody on your team, staff or volunteer, gets left staring at a screen wondering what to do next.
Real Human Support, Fast
Customers get a direct WhatsApp number you can text any time and get a real person - not a ticket queue or a chatbot. If something is easier to show than to type, we'll arrange a quick video call or ring you. You can also report a bug or request a feature from inside the software.
Built for Desktop and Mobile
Every screen is designed to work properly on a laptop at a desk and on a phone in the field - staff pages and the volunteer portal alike. Volunteers can check tasks, upload a certificate or message you from their phone, and coordinators can run the whole thing from a tablet. Nothing to install, and there's a dark mode too.
New features land regularly - and they come from charities like yours.
Volunteeria isn't finished software that sits still. We sit with the people doing the work, hear what's actually getting in the way, and build that - often within days.
Improvements land continually, and every one is written up in plain English inside the software so your team can always see what has changed.
Built around the people who use it
Admins get control. Staff get day-to-day coordination tools. Volunteers get a simple self-service portal.
Full control
Manage organisation settings, staff access, safeguarding contacts, custom forms, agreements and exports.
Day-to-day coordination
Create tasks, manage volunteers, track onboarding, send messages and monitor progress.
Simple self-service
View opportunities, update details, sign agreements, upload certificates and message the organisation.
Built for charities, not repurposed from sales software.
If spreadsheets are becoming messy, but enterprise systems feel too expensive or heavy, Volunteeria sits in the middle: structured, affordable and easy for volunteers to use.
Structured and affordable, without the trade-offs.
| Spreadsheets | Enterprise CRMs | Volunteeria | |
|---|---|---|---|
| Cost | Cheap but messy | Powerful but expensive | £49/month or £499/year |
| Complexity | Easy to lose track | Often too complex | Built for volunteer teams |
| Volunteer portal | None | Usually staff/admin centred | Staff and volunteer portals |
| Setup | Manual chasing | Heavy configuration | User-friendly every step of the way |
| Pricing model | Free | Per-user, tiered, expensive with hidden costs | One plan, unlimited users |
What you can do in your first week.
In your first week with Volunteeria, you can import your volunteer list, invite staff and volunteers, create onboarding steps, publish agreements, assign tasks, message volunteers, and start tracking engagement from one place.
You keep control of your data.
Your organisation keeps control of its data. Export your volunteer records whenever you need them. No lock-in, no hidden restrictions, no selling data to third parties.
One simple plan. Full access included.
No confusing tiers. No feature gating. Just choose monthly or annual billing and get the whole platform.
Simple, transparent pricing
Full volunteer management software for less than many organisations spend on one admin tool, with unlimited staff users included. Available internationally in GBP, USD, EUR, CAD and AUD - pick what works for you.
No per-user fees. No feature tiers. No surprise upgrade wall. One plan. Every feature. Unlimited staff and volunteers. Monthly billing is cancellable at any time - no long-term contracts, no questions asked.
Try Volunteeria properly. If it isn't right for your organisation within your first month, tell us and we'll refund your payment in full - so your first month is effectively free. No forms to fill in and no argument.
Complimentary 60-minute founder consultation - charity CEO, academic and author
Direct WhatsApp support with a real human, plus video or phone calls arranged quickly - included, not an add-on
Use the session to discuss charity operations, community engagement, volunteer management, onboarding, coordination, retention, neurodiversity inclusion, or any other practical challenge you are facing.
Straight answers.
Is there a money-back guarantee?
Yes - a full one month money-back guarantee. Use Volunteeria properly with your real volunteers, and if it isn't right for your organisation within your first month, email us and we'll refund your payment in full. That makes your first month effectively free, and it applies whether you pay monthly or annually.
Can I see it before I commit?
Yes - book a demo and we'll walk you through the staff dashboard and the volunteer portal using examples from your kind of organisation, and answer anything you like. No pressure and no obligation. If you'd rather just start, a monthly subscription can be cancelled at any time.
What happens after I subscribe?
You choose monthly or annual and pay securely through Stripe, then create your account and organisation - it takes a couple of minutes. You can add volunteers by hand, import a spreadsheet, or share your registration link and let them sign themselves up. Most organisations have something useful running the same afternoon.
How much work is it to set up?
Less than you'd expect. There's a setup checklist built into your dashboard that walks you through it step by step, in any order, and you can skip anything you don't need. Volunteers need no training - their portal is deliberately simple, and those without an email address can sign in with a code and their date of birth.
Who is Volunteeria for?
Charities, community organisations, social enterprises and volunteer-led teams that want a clearer, more modern way to manage volunteer operations.
Can we import our existing volunteer spreadsheet?
Yes. You can import volunteer data by CSV, so you do not have to start again from scratch.
Is Volunteeria suitable for small charities?
Yes - and it scales comfortably. Volunteeria is ideal for small and medium-sized organisations that need structure without enterprise complexity or per-user pricing, but it works just as well for larger teams who want a clearer, more modern way to coordinate volunteers.
Do volunteers need to pay or create separate subscriptions?
No. Volunteer access is included as part of your organisation's subscription.
What about GDPR and data protection?
Volunteeria is built with data protection in mind from the ground up. Data is encrypted in transit and at rest, and role-based access controls mean staff only see what they need to. All volunteer data is exportable at any time, and nothing is locked in. We do not sell or share data with third parties. We are happy to sign a Data Processing Agreement and, if your organisation needs it, host your data within the EEA. See our Security page for full details.
Is the pricing complicated?
No. The idea is deliberate simplicity: one plan, full access, with the choice of monthly or annual billing.
Can I cancel my subscription anytime?
Yes. Monthly subscriptions can be cancelled at any time with no notice period, no questions, and no cancellation fees. Annual plans are paid upfront and remain active until the end of the billing year. On top of that, every new customer gets a one month money-back guarantee - if it isn't right in your first month, we refund you in full.
Is VAT or sales tax added?
No. Volunteeria is not currently VAT registered and does not currently add VAT, sales tax or other local taxes to subscriptions. The price shown is the price you pay. If this changes in future, we will make this clear before payment.
How do I get help if I need it?
Easily, and from a real person. Customers get a direct WhatsApp number you can text any time - no ticket queue, no chatbot - and if something is easier shown than typed we'll arrange a quick video call or phone you. Inside the software, every page has a help button (the question mark icon) explaining that screen in plain English, there's a complete written manual covering every feature, and you can report a bug, request a feature or message support without leaving the page. Every query is answered by a human, never an AI.
Give your volunteer operations a proper home.
Move beyond scattered spreadsheets and messages. Give staff a clearer way to coordinate and volunteers a simpler way to stay involved.